International Society of Acrylic Painters

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ISAP 2008

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International Society of Acrylic Painters Annual Board Meeting Minutes Wednesday, March 2, 2005 Seattle, Washington
Present: Linda S. Gunn, Vice-President; Barbara Leites, Treasurer; Victoria Pierce Fricot, Membership Director; Evelyn Peters, Newsletter Editor; Misty Martin, ISAP Ambassador; Kate Burridge, Marketing Director (representing Robert Burridge, President). The meeting was called to order by Linda S. Gunn at 7:15 pm. Linda turned over the running of the meeting to Kate Burridge. 1) Kate read a “Welcome” letter from Robert Burridge, placed on file. Action Item: All Board Members, including Committee Directors will create their job description and email to Burridge by June 15, 2005. If your job is project-oriented, create a step-by-step description of your procedures. Action Item: Kate Burridge will create a SOP (“Standard Operating Procedures”) manual to be used by subsequent ISAP Boards. 2) Reading of the Previous Minutes - there are none. This meeting is the first Annual Meeting of the International Society of Acrylic Painters. 3) Treasurer’s Report - Barbara Leites. Treasurer’s report accepted and placed on file. Action Item: Barbara Leites will create an annual budget, based on expenditures and projections. Action Item: All outstanding expenditures must be turned into Barbara Leites for reimbursement and to get a actual picture of expenses. Action Item: Kate will email a list of this year’s Sponsors and Award Recipients to Barbara. 4) Quorum: Moved by Evelyn Peters and seconded by Victoria Pierce Fricot that the working quorum for the ISAP Annual Meeting will be based on the presence of the executive officers (President, Vice-President, Secretary and Treasurer) and their proxies. 5) Committee Reports: a) Membership - Victoria Pierce Fricot Annual membership dues of $45 are due and payable in January. There is no pro-rated lesser amount if member joins after January. All members must pay dues to be considered members in “good standing.” Members must pay their dues before or at the time of the International Show to be eligible for jurying and acceptance in that show. If dues are not paid, the work will not be accepted. Motion: All Board Members must pay annual dues. Moved by Linda S. Gunn and seconded by Barbara Leites. Action Item: Linda S. Gunn and Victoria Pierce Fricot will create our policy for dues, renewals, Signature Members, honorary and lifetime members. •Suggested that, starting with the 2006 International Show, Signature Members are designated as such after jurying into 3 shows within a 10 year time period. Signature Members must have their dues paid up to date in order to be considered a “Signature Member.” The ISAP website works hand-in-hand with Membership. Anyone who is interested in adding anything to the ISAP website must pass it thru Victoria Pierce Fricot, Evelyn Peters or Kate Burridge. The contact for the website is Marie Cummings. •Suggested that we utilize our website more as the principle way we communicate with membership, sponsors, potential members and exhibitors. Action Item: Victoria Pierce Fricot will work on having our membership form downloadable from our website. Action Item: Kate Burridge will arrange to have the 2005 International Exhibit photos, in color, on our website. b) International Exhibit - As Gerry Willging was not present, everyone contributed to this report. Gerry Willging has notified us that she will not be continuing as the Exhibition Director and has recommended Joanne Gossman (our current Secretary) for this job. Action Item: Gerry will write her job description and project step-by-step; and will turn into Kate for the SOP manual. Motion: Moved by Misty Martin and seconded by Barbara Leites that Board Members will now pay jurying fees for the International Show and Members Shows. This fee is retroactive for the current International Exhibition. Board Members must be juried into all shows; inclusion is not automatic. The current President is not eligible for jurying into or acceptance into the International or Member Shows. The President is encouraged to send one piece of artwork to the show for hanging. This invited artwork must adhere to all the rules and guidelines set forth in the show prospectus and subsequent communication to the accepted artists. Board Members are eligible to receive all awards, with the exception of an award specifically given by the Board Members. •Suggested that we need to be more specific and dictatorial in our directions for presentation: mats, frames, hanging, etc. for the exhibits. Action Item: Misty Martin will work on ISAP’s general prospectus and artist acceptance letter and incorporate the above suggestions. Deadline for the prospectus guideline is June. Misty Martin was thanked profusely for her time and effort in making our 8th International Show a success. •Suggested that we look into and develop Workshops during the International Show. Action Item: Kate to discuss possibility with Pat Dews, the 2006 Juror. c) Newsletter - Evelyn Peters reported that the next newsletter will be published in July. The prospectus for the 2006 International Exhibit at the Cornell Museum in Delray Beach, Florida will be enclosed in the newsletter. Because the newsletter is a perk to our membership, it is our goal to provide incentives to be better artists thru publishing articles, how-to’s, informational and technical support from our Sponsor Manufacturers. •Suggested that our newsletter evolve into an email-newsletter rather than a mailed-newsletter. Action Item: Collect email addresses of all members. Robert Burridge to write a letter to the membership about our new policies involving membership and email collection. Action Item: Kate Burridge to supply Evelyn Peters with a list of Sponsors’ names and address to receive our ISAP newsletters. d) Marketing - Kate Burridge presented each Board Member with the following: Business card template, CD-ROM with ISAP logos of various sizes, page of ISAP large logo stickers, brochure draft and a 2005 ISAP International Exhibit catalog. Action Item: Continue to use ISAP logo on everything official that goes out under the ISAP umbrella. Action Item: Kate and Bob Burridge will complete the ISAP Membership brochure. Action Item: Anyone who took photos at the International Show, please forward to Kate Burridge. Action Item: Kate Burridge will complete a standard packet for ISAP that can be used for membership, publicity, regional chapter directors. Action Item: Kate Burridge will send “official” thank yous to all Sponsors, including a 2005 International Exhibit Catalog and a Certificate of Appreciation. Action Item: Kate Burridge will send a copy of the 2005 International Exhibit Catalog to all juried exhibitors, along with a copy of Robert Burridge’s letter concerning our new policies. Action Item: Kate and Bob Burridge will write publicity for the different art magazines about our new organization. Bob will personally contact Steven Doherty at American Artist Magazine. Action Item: Kate Burridge and Linda S. Gunn will develop a mailing list for a bulk mailing of our 2005 International Show Catalog to museums, galleries and art organizations. Extra catalogs will be sold for $5. That information will go out to the membership in Robert Burridge’s letter and be on our website. New Business 1. Mission Statement and Bylaws Action Item: Kate Burridge and Evelyn Peters will work on our Bylaws and review our Mission Statement for incorporation as a 501(c) (3) nonprofit organization. Evelyn Peters will send Kate Burridge a bylaw format. 2. ISAP as a National and International Organization with Regional Chapters It is agreed that it is our goal to have regional chapters in place by 2006. Regional Chapters are described as autonomous entities that will report to the National Board of ISAP. Regional Chapters will have their own Boards of Directors and produce regional Members Shows, under the banner of the ISAP. The next Members Show will be in 2006 and will be created by a Regional Chapter. Action Item: Kate and Robert Burridge will create Exhibition Standards for Regional Chapters’ Members’ Shows. These standards will include, but not be limited to the title wall display, use of the ISAP logo, exhibit wall tags, publicity verbiage about ISAP. Linda S. Gunn gave Kate Burridge a copy of the Colored Pencil Society’s Annual Catalog. Action Item: Kate and Robert Burridge will communicate with the people who have expressed interest in developing an ISAP Regional Chapter. Victoria Pierce Fricot will pass along names and contact information. Linda S. Gunn reported that Paulo Filipe has launched a chapter of NAPA-Portugal and would like assistance on the first exhibit, scheduled for November 2005. It was decided that we will lend assistance and use this experience as a “model” for future international shows out of the country. Action Item: Linda S. Gunn will pass on information from Paulo to Robert Burridge. •The next Annual Board Meeting for the International Society of Acrylic Painters will be held in Delray Beach, Florida. Meeting adjourned at 9:02 pm. Respectively submitted, Kate Burridge

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